4 Tips to Prepare for a Virtual Meeting

Virtual work meetings and events have become increasingly popular in the face of the COVID-19 pandemic. While modern meeting and website services make it easier than ever to run such events digitally, participating in online events requires unique preparation. For example, staying focused can be tricky when you’re sitting opposite a computer screen instead of a person. The following guide explains how you can prepare for virtual meetings.

How to Get Ready for Online Meetings

1. Test Your Technology

Confirm what website services, software, or other technology you’ll need to join the meeting or attend the event, and download the tools beforehand. Test run the software on a practice call with a colleague if necessary. Also, check details like your computer’s camera and audio equipment to ensure functionality.

2. Do Your Research

When attending online meetings, organization is essential. Review meeting materials like the agenda and speaker biographies before joining. If you’re presenting, make sure to send relevant information, such as presentation slides, well in advance, giving everyone involved a chance to review them.

3. Set Aside the Necessary Essentials to Maintain Focus

One of the drawbacks of virtual meetings is that you’re seated the whole time, making it easier to doze off. Set aside some essentials, such as bottled water and snacks, to have at hand. Staying hydrated and fueling up can help maintain energy levels and make it easier to focus. Use any breaks to get up and walk around, reinvigorating yourself.

4. Prepare Compelling Visuals

A strong visual identity can help keep your audience interested when you’re presenting in online events. Start with the basics, like having a graphic designer create a compelling logo and banner image to show on the screen when you’re speaking. If you’re creating a presentation, adding aesthetically pleasing graphics and animations to your slides can help you stand out even more.

For help creating eye-catching visuals for online meetings, webinars, trade shows, and more, trust IDU Creative in Pittsford, NY. These design professionals create compelling graphics at reasonable prices, helping you maximize visual impact while staying within your budget. They have been in business since 1997 and they cater to customers both within New York and internationally. View their design and website services online, and call (585) 248-5229 to discuss your design needs.